We’ve just dropped the last number into the spreadsheet for the 2013 WordCamp San Francisco budget and wanted to share it with you: take a look at what goes in to making WordCamp San Francisco happen.
Transparency in WordCamp planning and fundraising is helpful no matter the size of your WordCamp, and doubly so when you’re planning the Uber WordCamp — aside from being the first WordCamp there was and the official annual WordCamp conference, WordCamp San Francisco features Matt’s State of the Word address and just happens to be in the (really expensive) tech capital of the world. We want to be model WordCamp citizens and use an organizing process we’d be proud for any other WordCamp to follow.
Sponsorship options for WordCamp San Francisco are a bit different than those for most other WordCamps; if you’re wondering why, take a look at the budget. It’s all in the name of giving you the most awesome WordCamp experience possible while still keeping tickets priced at the WordCamp standard $20/day.
If you take a look at the breakdown, you’ll see that renting a large enough venue for 800+ WordPress fans with good public transportation options is over $30,000. Throw in costs for the A/V , food, and swag that keep 800 attendees and 500 live stream participants engaged and happy, and it’s not surprising that the WordCamp San Francisco budget looks a little different than most other cities’.
That being said, we’d love to bring the budget down! If you’ve got ideas for ways to reel in the numbers — a low-cost or donated venue, a friend who has a t-shirt printing factory, whatever — let us know!